Be honest… how many spreadsheets does your business actually run on?
One for finance.
One for sales.
One that’s “definitely the correct version.”
And one sacred file that only one person is brave enough to open.
If this sounds familiar, you’re not alone. Many businesses are still operating with systems that don’t talk to each other, data scattered across platforms, and processes fuelled by manual effort and hopeful guesswork.
It works… most of the time.
But as we edge closer to 2026, that way of working is quietly shifting from manageable to missed opportunity.
The comfort (and chaos) of spreadsheets
Spreadsheets aren’t the enemy. They’re useful, flexible and often brilliant for quick fixes. The problem is when they become the backbone of your operation, filling gaps that proper systems should have closed years ago.
When spreadsheets are used to connect systems, track performance or manually create reports, you’re not running efficiently, you’re juggling. And while you’re busy juggling data, important insights slip through the cracks.
By the time reports land on your desk, the information is often already outdated. Decisions are made based on what happened, not what’s happening right now. That’s where real momentum is lost.
How disjointed systems sneak in
No one sets out to build a fragmented digital setup. It happens gradually. A new tool here, a workaround there, something that “will do for now”. Suddenly, your business is running on a collection of systems that technically function but barely communicate.
Instead of one smooth operation, you’ve got a patchwork of processes that require constant manual intervention. Staff spend time fixing rather than progressing. And inefficiency becomes so normal, no one questions it anymore.
The opportunities you never see
Without real-time data, you’re often working slightly in the dark. You may miss:
- Customers ready to buy more
- Underperforming services
- Emerging trends
- Early warning signs in cashflow or performance
When systems don’t connect, your data can’t tell the full story. And when the story isn’t clear, confident decisions become a gamble instead of a strategy.
What “fit for purpose” should feel like in 2026
Modern software shouldn’t feel clunky or confusing. It should feel like clarity.
A single source of truth.
Live, trusted data.
Dashboards that make sense.
Systems that support your team instead of slowing them down.
It’s not about chasing the latest shiny tech. It’s about knowing exactly where your business stands and being able to act on it quickly.
Not a rip-and-replace mission
A software review doesn’t mean starting again from scratch. Often, the biggest wins come from smarter integration, automation, and tweaking what already exists.
The aim is simple: move from coping to optimising.
Ask yourself:
Is our software helping us grow or just helping us get through the day?
Are we guided by data or guessing with confidence?
Software review
If this feels familiar, a simple software review could highlight where your systems are helping and where they may be holding you back.
At Code Galaxy, we help businesses understand their current setup and identify opportunities to improve efficiency, visibility and scalability.
If you’d like to explore this further, we’re always happy to have an informal chat.
